Policies & Welfare
Policies & Welfare
EQUITY Ilkley Rugby Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity: “Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.” The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.
CODES OF CONDUCT AND DISCIPLINARY PROCEDURES
Ilkley Rugby Club's Disciplinary Officer is: John Coen. Ilkley Rugby Club takes discipline seriously both on and off the field. The Club regards the authority of the referee on the field as beyond question. The club encourages all players and spectators to respect that authority. In case of breach of discipline on the field Ilkley Rugby Club will follow the guidelines and regulations encapsulated in the RFU Rules and Disciplinary procedures contained in the RFU handbook.
In case of breach of Ilkley Rugby Club rules, other than on the field of play, the person or persons perpetrating the breach of rules will be referred to the committee under whose jurisdiction that person or persons belong (generally the club committee or the junior committee) for consideration.
Depending of the nature of the breach the club shall have the right to terminate that person or persons' membership forthwith.
SPECTATORS An entrance fee is made for all 1st XV home league and cup/shield matches and occasional other matches. This is payable by all whether members or visitors. There is no charge for under 18's.
Spectators should: • Acknowledge good individual and team performance from all players irrespective of the team in which they play. • Respect match officials' decisions — remember, they are volunteers providing an opportunity for players to play rugby.
• Never verbally abuse players, coaches, match officials or fellow spectators. Such behaviour can create a negative environment for players and their behaviour will often reflect this. • Verbally encourage all players in a positive manner, shouting 'for' not 'at' the players.
VOLUNTEERS
Ilkley Rugby Club is run by volunteers and in order to ensure continuity and sustainability the club has a succession plan for all key roles. If you haven't already, please volunteer to do a job.
CLUB RULES/CONSTITUTION
A copy of the Club rules/constitution is available in the clubhouse and may also be delivered to any member upon application to the Club Secretary.
AFFILIATIONS
Ilkley Rugby Club is affiliated to the Rugby Football Union and the Yorkshire Rugby Union.
DEVELOPMENT PLAN
Ilkley Rugby Club has a Whole Club Development plan for successive seasons which will be reviewed annually and is in constant review by the committee. This forms the basis of an annual action plan to be implemented at the start of each season.
The Junior and Youth section have a Development Plan which is reviewed and updated annually.
HEALTH AND SAFETY
Ilkley Rugby Club's Health & Safety Coordinator is: TBC.
The Club takes the Health and Safety of its members seriously. It is committed to encourage the playing members to train and compete, but the health and safety of each and every member is always our paramount concern.
Ilkley Rugby Club, as far as is reasonably practical, will:
Make proper provision for the Health, Safety and Welfare of its members, employees, and others who may be affected by the Club's activities.
Maintain the Playing Areas, Clubhouse, and its environs in a safe and risk free condition.
Undertake risk assessments on all existing and new activities with the objective of reducing or eliminating risk, and put in place measures identified by them.
Provide and maintain equipment and practices that are safe and without risk to health.
Respond to any Health and Safety issues raised by employees or members.
Provide access to adequate first aid facilities, telephone and qualified medical/first personnel on site at all training and match times.
Responsibility for implementation, supervision and compliance on a day-by-day basis lies with the Management Committee or appointed members of staff, and they are held accountable for the operations within their control.
As a Club member, employee or volunteer you have a duty to:
• report any accident/incident sustained during any Club activity. • report any unsafe condition that you observe on the Playing areas in the Clubhouse or its environments.
• act safely, and generally to contribute to the maintenance of safe and healthy conditions.
DATA PROTECTION
Ilkley Rugby Club complies with the RFU guidelines on data protection. Information on club membership forms will be recorded as set out in the club's Privacy Policy. The club's data protection officer is TBC.
Ilkley Rugby Club's Treasurer is: Derek Richards
Ilkley Rugby club is registered under the Co-operative and Community Benefit Societies and Credit Unions Act 1965. Registration number 29063R .
The club produces annual income and expenditure and balance sheet accounts which are reviewed by an AGM.
There are annual budgets and cash flow statements which are reviewed progressively by the committee at monthly meetings.
INSURANCE
Ilkley Rugby Club has appropriate personal indemnity, public liability, buildings, contents, employer, player, coach and officials insurance. Details are available from the Hon Secretary.
CASC
Ilkley Rugby Club is a Community Amateur Sports Club (CASC) registered with HM Customs and Revenue and as such has an open constitution.
The constitution is available for inspection on request from the Hon Secretary.
THE CLUBHOUSE AND CATERING FACILITIES The clubhouse and bar are open on match days, during junior rugby on a Sunday morning and for individual publicised events. They are also available to hire for functions (members receive a significant discount). Catering facilities are also available. Please use them whenever possible and do what you can to publicise and promote the facilities as this is a substantial source of revenue for the club.
For hiring the clubhouse please contact Stuart Maclennan. Email: manager@ilkleyrfc.co.uk Tel. 07542 850549
SALE OF ALCOHOL
The Club has a Premises Licence for the sale of alcohol and regulated entertainment. Details of this licence including the opening hours are displayed in the Club.
The Club fully supports the four fundamental licensing objectives listed below:
The prevention of crime and disorder
Public safety
The prevention of a public nuisance
The protection of children from harm. It is illegal for:
Staff to sell or supply alcohol to anyone under 18 years of age
Anyone under 18 to buy or attempt to buy alcohol
Anyone over 18 to buy or attempt to buy alcohol on behalf of someone under the age of 18
Children under 18 to consume alcohol in the Club, or for a member of staff to allow them to do so. The Club operates a "Check 21" policy. If a customer looks under 21 years of age the Bar staff have instructions to ask for ID and proof of age before serving alcohol. A passport or photo driving licence is regarded as proof of age as are official "proof of age" cards which include the PASS hologram. Please do not be offended if you are asked to prove your age.
PARKING
Be aware that there are parking restrictions on Denton Road. Please ensure that you observe them.
GOOD NEIGHBOURS
The Clubhouse is in a residential area and we wish to maintain good relations with our neighbours.
HEALTH AND SAFETY
The Club takes the Health and Safety of its members seriously. It is committed to encourage the playing members to train and compete, but the health and safety of each and every member is always our paramount concern.
Ilkley Rugby Club, as far as is reasonably practical, will:
Make proper provision for the Health, Safety and Welfare of its members, employees, and others who may be affected by the Club's activities.
Maintain the Playing Areas, Clubhouse, and its environs in a safe and risk free condition.
Undertake risk assessments on all existing and new activities with the objective of reducing or eliminating risk, and put in place measures identified by them.
Provide and maintain equipment and practices that are safe and without risk to health.
Respond to any Health and Safety issues raised by employees or members.
Provide access to adequate first aid facilities, telephone and qualified medical/first personnel on site at all training and match times.
Responsibility for implementation, supervision and compliance on a day-by-day basis lies with the
Management Committee or appointed members of staff, and they are held accountable for the operations within their control.
As a Club member, employee or volunteer you have a duty to: • report any accident/incident sustained during any Club activity. • report any unsafe condition that you observe on the Playing areas in the Clubhouse or its environs.
• act safely, and generally to contribute to the maintenance of safe and healthy conditions.
KIT AND REGALIA Junior players' kit and a full range of regalia for both children and adults is available from:
Dobson & Robinson - 46 The Grove, Ilkley Members enjoy a 10% discount on all sportswear purchases.